VOLUNTEER:
The Portland International Film Festival depends on the contribution of its over 200 volunteers to produce a world-class festival. February 2008 marks the Festival’s 31st Anniversary (Feb. 7th - Feb. 23rd), and we hope that you'll be able to join us to make this celebration of cinema a huge success.
Volunteer opportunities include film ushering, ticket outlet support, marketing and PR, and many other odd and fun jobs that make the festival happen. If you’d like to find out more, please call 503 221-1156 ext. 21 or
volunteer@nwfilm.org.
Perks
Thank you in advance for being part of the volunteer team and helping to make this one of the very best annual events in Portland. For more information, you can call the Northwest Film Center at 503-221-1156 ext. 21 .
Volunteering for PIFF will give you the opportunity to meet and talk with people involved in the film industry and to be a part of a fun and rewarding environment. Volunteers will receive one standby ticket for every 3.5 hours worked. The ticket can then be redeemed for a film at the Portland International Film Festival. The tickets are on a "space available" basis. Also, you will be invited to a Volunteer Appreciation Party in early March. Date, location and time to be announced.
Potential volunteers must agree
to the following:
- Volunteers are responsible for their own transportation;
- Volunteers must be available to attend pre-festival training;
- Volunteers understand they are freely donating their time
and skills to PIFF;
- Volunteers understand that they are not employees of the
Northwest Film Center. They are not covered by any type of
insurance including but not limited to: personal liability,
health or life insurance, worker's compensation, or unemployment
compensation.
- Volunteer positions will be filled on a first-come first-serve
basis.
VOLUNTEER POSITIONS
Line Control
Be aware of the shows starting times. We will have three lines outside the theater. One will be for Silver Screen Club Members and pass holders, another, usually right next to the first line, will be for patrons with advance tickets. The third line will start in front of the box office for people waiting to purchase tickets. Familiarize yourself with where the lines are by looking at the signs. As people arrive, they will not be sure which line they should be in and you are there to help. Walk the lines from front to back. Speak loudly and clearly: "This line is for Silver Screen Club Members and pass holders. The line next to them is for advance ticket holders. If you need to purchase a ticket, please join the line in front of the box office."
"This is a line for those waiting to purchase tickets for (film title)___________ at_______am/pm. Tickets are $9.00 general admission, $8.00 for Art Museum Members, and $6.00 for Children 12 and under. If you are a Silver Screen Club Member, a pass holder or have an advance ticket, please join the line over here." "Repeat these announcements frequently. Be alert and ready to answer questions. You may be asked to help seating patrons inside once the outside line has depleted. Your Theater Manager or Volunteer Lead will assist you.
Clicker at theater entrance
You will be stationed at the entrance to the theater and should not permit entry until the manager tells you. You will have a numerical hand clicker and will count ALL patrons coming into the film, including pass and ticket holders. Be as careful, as you cannot (delete “to”) double count people or count staff. The Theater Manager will use this clicker number to help determine how many tickets can be sold to fill the auditorium. It is important you stay at your post until the manager releases you.
Ticket Taker at theater entrance
You will be stationed at the entrance to the theater and should not permit entry until the manager tells you. Prior to starting, examine the samples of passes and make yourself generally familiar with them. You will be stationed next to a volunteer who is tallying the type of passes. When the manager tells you to begin, check the patrons' pass and tell the tally taker how many and what type of pass to tally. Work together. Single admit passes should be collected in one piece. Remember, Silver Screen Club members are allowed up to TWO people including themselves per each card. After the pass holders enter, you will rip tickets.
Tally Person at theater entrance.
You will be stationed at the entrance to the theater and should not permit entry until the manager tells you. Prior to starting, examine the samples of passes on your clipboard and make yourself generally familiar with the various types of passes. Fill out the tally sheet with the appropriate information (date, film title, show time, etc.). You will be stationed next to a volunteer who is examining passes and telling you how many and what type of passes to tally on your sheet. When the manager tells you to begin, you will make a hash mark on the sheet under the appropriate column for each patron as the ticket taker examines their pass and tells you what to write. Work together. After the pass holders enter, the ticket taker will rip tickets and you will continue to tally the arriving pass holders.
Ballots and Program Notes
Stand inside the entrance to the auditorium and pass out ballots (and program notes if necessary) to each patron entering. At about five minutes before show time, if the show is busy, help patrons find seats in the auditorium. The manager will help with this process.
Extra volunteers
Double up on line control
Double up on ballots/program notes
Assist manager in finding empty seats in auditorium
Office Volunteers
Need to be available also in the weeks before the Festival to help with advance tickets sales - Advance ticket sales start Jan. 31st at the PIFF Headquarters, located on the main floor of the Portland Art Museum's Mark Building at 1119 SW Park Avenue. All office volunteers will report to this location. Shifts will be three and a half hours each, starting from 11:45 AM – 3:00 PM and 2:45 PM – 6:00 PM. Office volunteers will be asked to assist the operations coordinator, run errands, take ticket phone orders, and help with set-up and maintenance.
Membership
You will be stationed at the entrance to the theaters and should staff the Silver Screen Club (SSC) membership tables. Prior to starting, examine the SSC signage, forms and brochures. You will be required to attend a training session to learn the benefits of membership and frequent FAQ's. You will work with the SSC membership coordinator Cheryl Lohrmann. Shifts will be in half hour and hour increments.
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